Logistics Support Engineer / Executive (5+ years)
We are looking for a Logistics Support Engineer for Logistics, quality documentation review and sub-supplier expediting in Chennai.
Job Title: Logistics Support Engineer / Executive
Experience: 5+ Years
Location: Chennai
Department: Logistics
Company: Christian Pfeiffer Maschinenfabrik GmbH
About Christian Pfeiffer
Christian Pfeiffer is a global leader in grinding technology and process optimization for cement, minerals, and mining industries. We design and deliver cutting-edge solutions to improve plant efficiency, energy consumption, and product quality.
Job Summary
The Logistics Support Engineer/Executive will be responsible for coordinating logistics activities for all Purchase Orders (POs), ensuring timely dispatch of materials from Indian suppliers and CPI Foundry to the designated ports. The role requires close coordination with suppliers, transporters, freight forwarders, and the CPB Germany Logistics Team to ensure on-time delivery, proper documentation, and continuous improvement of logistics processes.
Key Responsibilities
- Obtain quotations from local transport companies for domestic transportation.
- Compare transport quotations based on cost, transit time, and service quality.
- Coordinate with the CPB Germany Logistics Team for transport approval and booking.
- Finalize transportation arrangements to ensure timely movement of goods to the designated Indian ports.
- Monitor shipments from supplier locations until delivery at the port.
- Coordinate with freight forwarders, shipping lines, and airlines based on project requirements.
Quality Documentation Support & Project Records
- Develop and maintain standardized electronic folder structures for:
- Project-wise documentation
- Supplier-wise documentation
- Equipment-wise documentation
- Maintain document traceability throughout the project lifecycle.
- Support document compilation for Manufacturing Record Dossiers (MRD) and Quality Dossiers.
- Review supplier documentation for completeness and compliance before submission.
- Review Quality Control documents related to cement grinding equipment and associated components.
- Verify inspection reports, material certificates, test certificates, inspection release notes, and other quality documents.
- Compile complete quality dossiers for each Purchase Order.
- Coordinate with Quality Engineers and suppliers to resolve documentation gaps.
Required Skills
- Strong organizational and planning skills.
- Excellent communication and coordination abilities.
- Ability to manage multiple projects simultaneously.
- Good negotiation skills with transporters and logistics partners.
- Strong knowledge of domestic transportation and international logistics.
- Familiarity with export-import procedures and shipping documentation.
- Ability to work effectively under pressure and meet tight deadlines.
- Good analytical and problem-solving skills.
- Support the CPB Germany Logistics Team in selecting suitable freight forwarders.
Coordinate vessel bookings, flight bookings, and shipment schedules.
Ensure shipments comply with export regulations and customer requirements.
Monitor all Purchase Orders and verify supplier-promised delivery dates. - Follow up regularly with Indian sub-suppliers and CPI Foundry to ensure adherence to committed delivery schedules.
- Perform expediting activities by conducting regular meetings and status reviews with suppliers.
- Identify potential risks affecting deliveries and proactively implement corrective actions.
- Identify and develop new logistics partners across India.
- Evaluate logistics service providers based on performance, cost, and reliability.
- Recommend and implement process improvements to optimize logistics efficiency.
- Share innovative ideas for improving logistics operations, transportation planning, and documentation processes.
- Support digitalization and standardization of logistics workflows.
- Prepare, review, and maintain complete export documentation, including: Commercial Invoice, Packing List, Shipping Marks, Certificate of Origin, Bill of Lading / Air Waybill coordination, Export Declaration documents, Insurance documents (where applicable), Fumigation Certificates (ISPM-15), if required, Weight and Dimension Reports, Country-specific export documents, Customer-specific documentation requirements, Coordinate with suppliers to obtain complete documentation before shipment. Ensure document accuracy and timely submission to CPB Germany and freight forwarders.
- Provide regular logistics status updates and shipment progress reports to the CPB Germany Logistics Team
- Support cross-functional teams to achieve project delivery commitments.
- Proficiency in Microsoft Excel, Word, Outlook, and ERP systems (SAP knowledge is an advantage).
- Experience in document control and quality documentation.
- Strong attention to detail and accuracy.
Preferred Experience
- Minimum 5 years of experience in logistics, supply chain, export documentation, or project coordination.
- Experience in heavy engineering, cement, mining, or manufacturing industries is preferred.
- Experience coordinating international shipments and export documentation.
- Familiarity with supplier expediting and project logistics.
- Exposure to quality documentation and manufacturing dossiers will be an added advantage.
Key Competencies
- Organization and planning
- Flexibility and adaptability
- Ability to remain calm under pressure
- Process-oriented thinking
- Ownership and accountability
- Customer-focused approach
- Team collaboration
- Continuous improvement mindset
- Strong follow-up and expediting skills
- Time management
- Decision-making ability
- Attention to detail
Travel Requirement
Occasional travel within India to supplier locations, foundries, transport hubs, and ports as required.